No matter what business you are in, you will probably have a series of projects in your business. Some will be internal while other might be for customers and clients. In most cases they will typically have cost, time, risk, etc associated with them and fundamentally, will have an impact your business good or bad depending how well they are being delivered.
So how do you view your project portfolio to ensure they are being delivered successfully?
With great difficulty in most cases. Even if you are an experienced organisation with good project management capability, processes and systems, its still a complicated, difficult and time consuming process.
More often or not when I ask managers and business leaders how do they view their project portfolio, it usually consists of a series of functional meetings followed by a project board which reports to the main board or something similar. It also contains an inordinate amount of emails, conversations, spreadsheets and presentations that are created, edited and passed onto the next person up the line to extract, load and transpose into their report and so it goes on, until you get the “final document”. By which time it’s out of date because it is using data and information that was created some days and weeks ago.
Furthermore, what do you do when you get the final document? I have seen some weekly reports 89 pages long for just one project! How are you supposed to digest this information, make decisions and take action?
And to cap it all, the same process is repeated again every week or every month – wash rinse and repeat!
Sounds familiar? If it doesn’t and you have cracked it, I would really love to meet and talk with you.
Making this easier to do and providing you with current, accurate information in a more visual and collaborative way to help you uncover insights and make better decisions is key to delivering your projects and business successfully.
So how do you do it? Well it’s not a quick fix, silver bullet that’s for sure.
It involves organisational leadership, a culture of continuous improvement and alignment with people who have the right behaviours, skills and experience, using processes that enable them to wok in an agile and collaborative manner, supported by appropriate tools, systems and good quality, accurate data.
Combining both collaborative working along with a visual collaboration solution such as R-PPM, powered by SharpCloud is something you might be interested in. If you are just leave your email in the box below and click the button and I will contact you to set up a call where we can discuss further how you can view your project portfolio and continuously improve your project outcomes.
Plus you will also get a complimentary 10 step Visual Collaboration guide to help improve your business collaboration and data visualisation.